Reclaim.ai – AI Tool | HokAI
AI calendar app that automatically schedules tasks, meetings, and focus time to reclaim your workweek.
About Reclaim.ai
Reclaim is an AI-powered calendar assistant that transforms how teams manage their time by automatically defending focus time, optimizing meeting schedules, and protecting space for what matters most. The platform intelligently analyzes your calendar and uses adaptive time blocking to schedule tasks, habits, breaks, and deep work sessions while maintaining flexibility for collaboration. It integrates seamlessly with Google Calendar and Microsoft Outlook, syncing with popular project management tools like Asana, Jira, ClickUp, Linear, and Todoist to automatically schedule imported tasks by priority. On average, Reclaim saves users 7.6 hours per week and delivers up to 40% more productive time through smart automation that continuously adapts as priorities shift. The tool is built for individuals seeking better time management and for enterprises rolling out org-wide productivity initiatives with advanced security, SSO, and SCIM provisioning. Founded in 2019 and acquired by Dropbox in August 2024, Reclaim serves over 320,000 users across 43,000 companies worldwide with a focus on preventing burnout while maximizing work-life balance.
Pricing
Free Lite plan forever (individuals only). Starter $8/user/month (up to 10 users, billed annually; $10/month billed monthly). Business $12/user/month (up to 100 users, billed annually; $15/month monthly). Enterprise $18/user/month (100+ users, annual-only). All annual plans include 29% discount vs. monthly. Additional Attendee Users (AUs) free through July 31st, then $10-18/month depending on plan.
Key Features
- AI Focus Time: Automatically defends uninterrupted deep work blocks based on your weekly goals, maintaining schedule flexibility while protecting priority tasks.
- AI Smart Meetings: Finds the optimal meeting time across all attendees' schedules and time zones, eliminating scheduling conflicts and coordination overhead.
- AI Task Scheduling: Automatically syncs and schedules tasks from project management tools (Asana, Jira, ClickUp, Linear, Todoist) into your calendar by priority and deadline.
- AI Habits & Buffer Time: Creates flexible recurring time blocks for habits, breaks, travel, and prep/follow-up work that adjust throughout the week.
- AI Scheduling Links: Smart booking links that offer 524% more availability by intelligently auto-rescheduling your tasks to create meeting slots.
- Multi-Calendar Sync: Automatically defends availability across Google Calendar and Microsoft Outlook accounts while preventing double-booking and conflicts.
Pros
- Exceptional value: generous free Lite plan forever plus affordable paid tiers ($8-18/user/month) undercut competitors like Motion ($19+) and Calendly ($10+)
- Real-time adaptive scheduling that instantly reprioritizes and reschedules as calendar changes occur, vs. competitors' once-daily optimization
- Deep integrations with major project management tools (Asana, Jira, ClickUp, Linear, Todoist, Google Tasks) allowing automatic task import and scheduling
- Comprehensive multi-calendar support (Google Calendar + Microsoft Outlook) with customizable visibility and privacy controls
- Proven productivity gains: users report saving 7.6 hours/week on average with 55% improved productivity and 46% reduced burnout
- Strong security & compliance: SOC 2 Type II certified, GDPR compliant, data not used for AI training, <20 minute support response time
Cons
- No native mobile app—web-only platform, though responsive design works on mobile browsers but lacks full functionality
- Cannot collect payments through scheduling links unlike competing tools, limiting use cases for service-based businesses
- Missing iCloud Calendar support with no concrete roadmap—workaround exists but requires manual Outlook/Google Calendar intermediate step
- Learning curve for advanced features like Habits configuration and priority-based rescheduling logic can be confusing for non-technical users
- Limited customization options compared to all-in-one platforms; designed as scheduling layer atop existing calendars rather than complete replacement