Last updated: 2026-10-12
TrackImpact is a UK web app, founded in 2023 in Manchester, that records AI use at work as a reviewable log. Individuals log tools, time saved and evidence, while team admins get adoption dashboards and PDF or CSV reports. Its role-profile library covers 1,000+ jobs across four occupation frameworks.
About TrackImpact
TrackImpact is a web app that turns AI use at work into a record you can show a manager. It is operated by Flex Luthor Limited, a UK private company incorporated in 2005 and registered in Bolton, and its press kit dates the TrackImpact product to 2023 in Manchester. It sells to two buyers: individuals who want evidence for a performance review, and team admins who want to see which AI tools their staff actually use. It sits in the AI agents for HR category beside Humaans, although it is a logging and reporting product, not an agent or an HR system of record.
Every entry describes one AI workflow that a person has put into practice, with a rating and proof attached. The sample dashboard on the site logs Claude, ChatGPT and Perplexity, and its sample team view tracks Cursor and GitHub Copilot. Because members type the entries, the hours and value figures are self-reported, which is the main difference from Waydev, a passive product that reads usage from Git and Jira data.
For teams, an admin sees a leaderboard, department breakdowns, tool adoption rates and exportable PDF and CSV reports. Members see only their own data, and the admin does not see the prompts or conversations members hold in other AI tools. An organisation can also connect its OpenAI or Anthropic admin account so token counts and models used per user appear beside the logged impact. The product's own AI features run on OpenAI and Anthropic APIs, which its privacy policy says may not train on that data under their business terms. The app is hosted on Amazon Web Services in the Ireland and London regions, per the same policy.
The second product is a library of role profiles built on four occupation frameworks (O*NET, ISCO, ESCO and ANZSCO), each with task-level AI scores, matched tools and prompts. Browsing is free and a full profile is a one-time purchase. TrackImpact runs in the browser, and the site lists no desktop or mobile app. The company is raising a seed round and names enterprise security and compliance work among the uses of the money, so a team that needs a SOC 2 report today should ask before buying (the GDPR facet lists vendors that state their data-protection basis). If you are job hunting rather than proving value in a current role, Teal fits that job better, and the wider agents and automation directory lists related tools.
Pricing
Free plan with a small item cap. Pro: $12 a month. Team seats: $19 a month each, or $15 a month on annual billing ($180 per seat per year); the admin uses one seat and there is no minimum.
Team trials last 30 days and take a card up front. Marketplace role profiles are sold separately, $129 once per profile, and VAT or GST is added at checkout. For comparison, Waydev prices per active contributor and quotes Enterprise by request.
| Tier | Monthly price | What it includes |
|---|---|---|
| Free | Free | Track a capped number of AI implementations, Log time saved and outcomes, Basic text report |
| Pro | $12/mo | Unlimited AI implementations, PDF reports with charts, AI-generated executive summary, KPI linking, Unlimited evidence attachments |
| Team Seat (annual) | $15/mo | Everything in Team Seat monthly, Billed per seat per year, Priority support, 30-day free trial |
| Team Seat (monthly) | $19/mo | Pro features for every member, Team admin dashboard and analytics, Department tagging and leaderboard, CSV export and team PDF reports, 30-day free trial |
| Marketplace role profile | $129 one-time | Full AI strategy for one job title, Matched tools, workflows and prompts, Permanent access |
Key Features
- Impact log: Each entry stores the AI tool, the task, hours saved per week, a quality score out of 5 and attached evidence, so a review claim comes with a record behind it.
- Shareable reports: Paid plans produce PDF reports with charts and an AI-written executive summary, while the free plan exports a basic text report.
- Team admin dashboard: Admins get a member leaderboard, department tagging, per-tool adoption rates and CSV or PDF exports for leadership.
- Role profiles: More than 1,000 pre-built profiles crosswalked across O*NET, ISCO, ESCO and ANZSCO give task-level human-in-the-loop scores, matched AI tools and ready-to-use prompts.
- Provider usage import: An organisation can connect an OpenAI or Anthropic admin account to import token counts and models used per user next to logged impact.
- KPI linking: Pro links each AI implementation to a KPI you are measured on and lets you add custom tasks to a profile.
Pros
- The free plan has no end date, so you can log your first entries and judge the report format before paying anything.
- Team pricing has no seat minimum and the admin counts as one seat, so a team of two can start without a sales call.
- Privacy scope is narrow by design: members see only their own entries, and the admin sees logged metrics rather than prompts or chats from other AI tools.
- The privacy policy publishes a full sub-processor table and states that primary data is stored in AWS Ireland and London regions.
Cons
- Entries are typed by the user, so hours saved and value are self-reported estimates, and nothing is measured automatically from work systems.
- No SOC 2 or ISO 27001 report is listed on the site, and the Investors page treats enterprise security work as future spending, which rules it out for many regulated buyers today.
- The Case Studies page links to news about AI mandates at companies such as Meta and Shopify, not to TrackImpact customer results, so there is no named customer outcome to check.
- The stated refund policy is that refunds are generally not given, and the help centre says Pro is cancelled by emailing support.
Data Handling
- Training-data policy
- Privacy policy says OpenAI and Anthropic may not use submitted data to train their models under their business API terms, and that personal data is not sold.
- Data residency
- AWS Ireland and London regions, with sub-processors in the United States
- Compliance
- States data handling under UK and EU data protection law (privacy policy updated 2 October 2026); no SOC 2 or ISO 27001 attestation published
Frequently Asked Questions
How much does TrackImpact cost in 2026?
Individuals pay nothing on the free plan or $12 a month for Pro. Team seats cost $19 per seat monthly or $15 per seat on annual billing, which works out to $180 per seat per year, and the admin counts as one seat. A marketplace role profile is a separate $129 one-time purchase, and VAT or GST is added at checkout where it applies. These are the figures shown on trackimpact.io when we checked on 2026-10-12.
Does TrackImpact have a free plan?
Yes. The free plan has no end date and caps you at 5 tracked AI implementations, with time-saved logging and a basic text report, and anything past that cap, including PDF output, needs a paid plan. Role profiles can be browsed for free, but their full content sits behind a purchase. Other tools with a free plan are listed in the [free-tier directory](/directory/tools/facet/pricing/free_tier).
Which tools compete with TrackImpact in 2026?
ActivTrak launched AI Insights in April 2026, which combines behavioural data across employees, apps and AI tools, so it measures use passively instead of relying on people to log it. Torii is a SaaS discovery and shadow-IT platform that finds which AI apps staff use. [Waydev](/hub/tools/waydev) suits engineering teams that want AI coding-tool adoption read from Git and Jira data. TrackImpact is the choice when the goal is a person-written record of outcomes for a review.
What separates TrackImpact from Waydev?
Waydev reads delivery data from Git and Jira and is aimed at engineering teams, while TrackImpact is filled in by the people doing the work and covers any job function. Waydev puts AI adoption and ROI tracking on its Premium tier, whereas TrackImpact includes team reporting on every seat. Pick Waydev if coding assistants are what you must measure, and TrackImpact if marketing, operations or sales staff also need to show results.
How do you get started with TrackImpact?
Choose Log In, then Sign Up, and enter the verification code emailed to you. Add your first AI implementation with the tool, the task, hours saved and a quality score, and attach evidence if you have it. For a team, the admin creates the team, chooses a seat count, completes checkout (a card is required for the trial) and invites members by email, which the site says takes under five minutes.
Top Alternatives
- Waydev: Pick Waydev if your target is engineers whose AI use shows up in repository data; pick TrackImpact if staff in any function record their own AI results.
- Teal: Pick Teal if you are searching for a new job and need application tracking; pick TrackImpact if you want to prove AI results in your current role.
- Humaans: Pick Humaans if your priority is a sales-quoted HR system of record; pick TrackImpact if you only need AI adoption logging with listed self-serve prices.